Staff Accountant
Full-time
Full Time
$55,000 - 70,000
Title Staff Accountant
Department: Finance
Reports to: Accounting Manager
SUMMARY:
NACC’s mission is to promote the health and wellness of mind, body and spirit of the Native American families. We offer a full range of healthcare services including Medial, Behavioral Health, Dental and Substance Abuse. This position is primarily responsible for bi-weekly payroll, month end and annual reconciliations and support. Support to accounts payable, accounts receivable, cash receipts logs and posting to the general ledger. This employee will provide support for Grant management tracking and reporting. The employee is also responsible for sorting and filing paperwork.
KEY FUNCTIONS AND RESPONSIBILITIES:
Core duties and responsibilities include the following. Other duties may be assigned.
Responsible for preparing bi-weekly payroll, including verifying hours, wages and deductions via the payroll processing service. Responsible for monitoring the time keeping system. Following internal policy requirements.
Responsible for assisting with the accounts payable process and responsible for following internal policy requirements and completing weekly check runs. Including assisting in managing the PO process, coding and entering accounts payable and completing the cash requirements and check runs. Following internal policy requirements.
Responsible for assisting with the accounts receivable process. Back up for preparing weekly receipt logs, deposits and posting into the GL following internal policy requirements.
Responsible for assisting in the preparation and entering “Other Revenue” invoices.
Assist in the grant management process, including coding, tracking, reporting and invoicing. Following internal policy requirements.
Performs other job related duties as assigned.
SUPERVISORY RESPONSIBILITIES:
This job has no supervisory responsibilities.
QUALIFICATIONS:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION AND/OR EXPERIENCE:
Bachelor’s degree (B.A) or Associate's degree (A. A.) and equivalent related experience and/or training; or an equivalent combination of education and experience.
LANGUAGE SKILLS:
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of this organization.
MATHEMATICAL SKILLS:
Ability to work with mathematical concepts such as probability and statistical inference, and fundamentals of plane and solid geometry and trigonometry. Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.
REASONING ABILITY:
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.
COMPUTER SKILLS:
To perform this job successfully, an individual should have knowledge of Database Software (Access); Spreadsheet Software (Excel); Electronic Mail Software (Outlook); and Accounting Software. Sage Intacct is a plus.
CERTIFICATES, LICENSES, REGISTRATIONS:
Bachelor’s degree (B.A)
OTHER QUALIFICATIONS:
Knowledge and understanding of Accounting/Finance concepts, practices and procedures. Full understanding of GAAP.
Experience in non-for-profit sector.
Demonstrated experience related to responsibilities specified.
PHYSICAL DEMANDS AND WORK ENVIRONMENT:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel and talk or hear. The employee is frequently required to walk. The employee is occasionally required to stand.
The employee must occasionally lift and/or move up to 25 pounds.
Specific vision abilities required by this job include close vision.
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually moderate.
Grants Accounting Specialist
Full-time
Full Time
Hourly
$25 - 32/hour
SUMMARY:
The Grants Accounting Specialist will be an integral part of the finance and grant teams, focusing on grant budget tracking, payroll allocations, grant budget to actuals tracking, and grant invoicing. This position will work closely with the program and grant management team to provide the necessary financial information and analysis to maximize the impact of grant funds. The successful candidate will be detail-oriented, possess strong analytical skills, and have a proactive approach to financial management to support the organization's goals and financial health.
KEY FUNCTIONS AND RESPONSIBILITIES:
Grant Budget Management: Monitor and track grant budgets, ensuring funds are allocated and spent according to grant agreements. Prepare regular reports comparing budgeted costs to actual expenditures.
Payroll Allocations and Processing : Assist in payroll processes, ensuring accurate allocation of payroll costs to various grants and funding sources in compliance with grant requirements. This role will also be responsible for the overall payroll processing, ensuring accurate and timely execution of the organization's payroll.
Financial Reporting and Analysis: Provide financial analysis and reports to program managers and senior management, highlighting trends, variances, and potential areas of concern.
Grant Invoicing: Prepare and submit grant invoices, ensuring timely reimbursement of funds and compliance with grantor requirements.
Collaboration and Support: Work closely with program, grant management, and finance teams to ensure that financial data and reports are accurate, transparent, and actionable. Assist in the development of budgets and forecasts for grant proposals.
Compliance and Best Practices: Ensure compliance with financial regulations and standards, implementing best practices in financial management and grant accounting.
SUPERVISORY RESPONSIBILITIES:
This job has no supervisory responsibilities.
QUALIFICATIONS AND EDUCATION REQUIREMENTS:
Associates degree in Accounting, Finance, or related field or commensurate work experience.
2+ years of experience in finance, with a strong preference for experience in grant management and nonprofit accounting.
Proficient in financial software and Microsoft Office Suite, particularly Excel.
Strong analytical, organizational, and problem-solving skills.
Excellent communication and interpersonal skills, with the ability to work collaboratively across teams.
Knowledge of payroll processes and regulations is a plus.
Commitment to the mission and values of Native American Community Clinic. Experience working with the indigenous community a plus.