HR Assistant

Website Neighborhood HealthSource

Assists with day-to-day Human Resources operations and helps Administrative staff with various tasks including Board support.

Administrative Support:

o Supports Administrative Staff, as assigned, in Board and Board Committee meeting scheduling, set-up, Agenda and minutes preparation

o Supports Administrative Staff, as assigned, in various tasks associated with Strategic Plan tactic development and implementation documentation

o Provides other administrative support as requested by Management

Human Resources

o Assists with the day-to-day operations of the Human Resources department

o Supports the HR department with recruitment, hiring and orientation process of staff and providers (e.g., placing employment ads, reviewing applications, screening, setting up interviews, completing background and reference checks, arranging orientation, etc.) in conjunction with management team

o Responsible for employee onboarding, general orientation and off boarding processes and activities

o Provides operational support for onboarding new employees, including setting up and terminating employee badges, computer and EMR/PM/peripheral IT access

o Provides current and prospective employees with information about NHS, its policies, working conditions, and employee benefits

o Provides information/verifies employee status, wages, benefits, to outside agencies, as requested and permitted

o Assists with updates and communication regarding employee policies and handbook

o Assists with drafting/revising of job descriptions, evaluation forms, and HR-related information and forms, as requested

o Conducts activities related to Credentialing/Re-credentialing and Privileging of licensed independent practitioners and other health care staff (verification of license/ certification, education, training, etc.), in accordance with HRSA requirements and NHS Credentialing and Privileging Policy and Process. Works closely with the Medical Director and other Managers, providing documentation of staff/volunteers’ eligibility and competency to provide clinical services. Maintains credentialing files and ensures files are complete and up-to-date, along with Patient Accounting Supervisor. Coordinates with licensed practitioners to help ensure that evidence of current licensure is received in a timely manner.

o Oversees Volunteer program, including recruitment, screening and placement of volunteers

o Assists with completion of compensation/benefit surveys, benefit censuses, as requested

o Administers Employee Recognition (Mission Award) Program

o Maintains personnel tracking and HR record keeping (both electronic database and paper files) in compliance with law, regulations and policies, as assigned by the HR Manager

o Maintains systems including forms, databases and records related to benefits administration. Maintains records of staff fringe benefits, notifies and orients benefit-eligible staff. Handles individual employee benefit enrollment and updates. Reconciles benefit statements and authorizes for payment.

o Coordinates with Accountant to ensure seamless HR/payroll system

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